When Breakwater programming is not using our facility, some spaces are available for rent for events such as meetings, performances, athletic practices and events, etc.
Rental Inquiries Please submit your rental request to rentals@breakwaterschool.org or complete this Rental Inquiry Form at least 3 weeks prior to your rental date. Our Rental Coordinator will respond to your request within three business days. Requests made less than 3 weeks prior to an event may result in additional fees. No requests will be taken less than 7 days before the event. Rentals are scheduled on a first come, first serve basis.
Location: 856 Brighton Avenue Portland, ME 04102
Rental Spaces Available (subject to availability):
| Room | Availability | Capacity |
|---|---|---|
| Daniel Crewe Gymnasium |
Weeknights 6:00 pm - 9:00 pm Weekends 1:00 pm - 9:00 pm |
250 |
Jessie Auditorium |
Weeknights 6:00 pm - 9:00 pm Weekends 1:00 pm - 9:00 pm |
100 |
Parking: Rental groups are welcome to use the campus parking lot off of Brighton Avenue (please don’t park blocking the buses and vans). There are many street parking spaces available around the campus and in the neighboring streets. Please pay attention to all parking signs and be respectful of neighbor’s driveways and land.
Staff: We do not always have staff on campus during the duration of each rental. Staff support is available by phone.
Group Size: The capacity listed for each space may vary, depending on the type of event. At least one adult (age 21 or older) must arrive prior to the participants, supervise the space during the event, and remain on the property until all participants have left. Groups of 30 or more will provide their own supervision at a ratio of one supervisor to every 30 participants.
Food/Beverage: Food and beverage can be brought into most spaces. No alcoholic beverages are allowed. Breakwater is a nut-free campus. No peanuts, tree nuts, or products that contain either are allowed on the premises.
Shared Space: There are often multiple groups using different spaces at the same time.
Restrooms: There are 2 restrooms available in both the Daniel Crewe Gymnasium and the Jessie Auditorium
Inclement Weather: When the school is closed due to inclement weather, the facilities will not be available. Please connect with the Rentals Coordinator for weekend closures (depending on the timing of the storm and our plow/shovel crew schedules, our campus may remain closed longer than the storm lasts).
Rental Rates:
| Space to Rent | One Time Use Rate |
|---|---|
| The Daniel Crewe Gymnasium | $65/hr |
The Jessie Auditorium |
$65/hr |
Other - Classrooms/Other Spaces |
Classrooms: $50/hr each |
Contracts: A rental contract will be created for the time, date, and agreed upon spaces that are being rented. All set up and cleanup must take place within the rental time frame. No loitering on campus before or after the rental time. Everyone must vacate the premises within 10 minutes of the end of rental time (or an additional fee will be incurred).
Invoices: Invoices will be shared at the time of the contract creation. A non-refundable deposit will be required. All rental fees will be paid before entering the space that is rented.
Payments: Payment in full must be made at least 7 days before the event. Cancellations must be made within 3 days of the scheduled rental start time. There is a nonrefundable holding cost due with the signed contract for all rentals.
**Insurance: ** All rental groups must provide an insurance certificate with Breakwater named as an additional insured, providing comprehensive general liability insurance. Individual or family rentals are excluded from this requirement.
**Storage: ** We do not offer storage space to renters and all equipment must be brought in and out for each visit.
Campus Expectations: Smoking, alcohol, and drugs are not permitted on campus. Pets are not allowed on campus. Weapons are not allowed on campus. Alterations to the facility are prohibited without prior approval. Alterations may include constructing structures, using masking tape on walls and floors, and hanging signs, among other things. Do not prop open outside doors. All equipment must stay on the premises. It cannot be borrowed or taken without prior permission. The use of the school name or photography must be cleared in advance by Breakwater. Participants are expected to maintain a respectful and family-friendly environment and stay within the spaces that are indicated on the rental agreement.